1. Introduction

At FlexiSpace, protecting the privacy and personal data of our clients, partners, and website visitors is a responsibility we take seriously. This Privacy Policy explains how we gather, handle, and safeguard your personal information, in line with applicable regulations, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Information We Collect

Depending on your interaction with us, we may collect the following types of personal data:

• Identity details (such as your full name, company name, and National Insurance number)
• Contact information (email, phone number, business or mailing address)
• Business-related information tied to services, products, or agreements you enter with us
• Technical data from your use of our website, including IP addresses, cookies, and analytics tools

3. Why We Process Your Data

We collect and process your personal information for the following key purposes:

• To provide, manage, and maintain the services and office solutions you’ve requested
• To communicate relevant updates, offers, or service information (subject to your prior consent where required)
• To improve the functionality, security, and user experience of our website
• To fulfil legal, regulatory, or contractual obligations as required by law

4. Legal Grounds for Data Usage

We process your personal data based on:

• The necessity to perform contracts or take steps prior to entering a contract
• Your explicit consent, particularly for direct marketing communications
• Compliance with statutory legal requirements relevant to our business activities

5. How Long We Keep Your Data

Your personal data is retained strictly for the duration necessary to serve the purposes outlined above. Once no longer required, your information will be securely deleted unless retention is required by law or regulatory compliance.

6. Your Data Rights

You are entitled to the following rights regarding your personal information:

• Request access to, correction of, or deletion of your personal data
• Object to or limit specific types of data processing
• Request transfer of your data to another service provider
• Withdraw consent at any point, without affecting the legality of processing prior to withdrawal

To exercise your rights, please contact us via:Email: privacy@flexispace.sitePostal Address: 1 Poultry, London, EC2R 8EJ, United Kingdom

7. Data Protection & Security

FlexiSpace has implemented robust technical and organisational security measures to protect your personal data against unauthorised access, accidental loss, misuse, or disclosure.

8. Sharing of Personal Data

We will never sell or disclose your personal data to third parties for commercial gain. Your data may be shared solely with trusted service providers or authorities where legally required, and only under strict compliance with data protection laws.

9. Cookies & Tracking Technologies

Our website uses cookies to enhance your browsing experience and gather insights on site usage patterns. For more information, please refer to our detailed [Cookie Policy].

10. Updates to This Policy

We reserve the right to modify or update this Privacy Policy from time to time, particularly in response to regulatory changes or service enhancements. Any amendments will be clearly published on this page.